Return to Training: Record of Attendance Template
At each training session, an accurate record of all attendees (including parents/carers) for the purposes of contact tracing must be kept, including full name, FFA number, phone number, date and time of attendance.
It is compulsory for all organisations keep records of worker, volunteer, parent, carer and participant details for contact tracing. Operators must collect the following information: first name, contact phone number, time and date in which they visited, and the areas of the premises that they attended. Records must be collected using the Victorian Government free QR code service.
From 28 May 2021, all venues and businesses required to undertake electronic record keeping must use the free Victorian Government QR Code Service.
For instructions on how to use the free Victorian Government QR Code Service, read register to use the Victorian Government QR Code Service.
What if the customer does not own a smart phone?
Venues must make reasonable efforts to ensure that visitors can use a compliant recordkeeping system even where a visitor cannot access the system on their own device for some reason (for example, they do not have a mobile phone). This could include making a terminal (for example, an iPad) available for customers to sign in, or staff assisting the customer to sign in. In exceptional circumstances where such an approach is not practicable, an alternative record keeping approach (including a non-electronic approach) can be used as a back-up.
My business is using QR codes. What should we do if we have an outage or disruption?
If your business is using QR codes and the system experiences an outage or disruption, then you can collect information through a non-electronic back-up if it is not possible to connect electronically at that time.
A business must make reasonable efforts to ensure that customers can use a compliant record keeping system even in cases where a customer cannot access the system on their own device (for example, if they do not have a mobile phone). A business can support this customer by making a terminal available for customers to sign in, or staff assisting the customer to sign in.