2021 FV Fee Refund Policy

Following the cancellation of the football and Futsal seasons across the state, Football Victoria (FV) has released its updated 2021 Fee Refund Policy, related to refunds for the partial season.

Please note that this policy relates only to the FV portion of fees for competitions administered by FV. Clubs and Associations will develop their own policies in accordance with their own costs incurred to date.

In addition, regional players that are administered by an Association should contact their Association for information relating to their specific policy.

Download the FV Fee Refund policy here

Frequently Asked Questions

Who does FV's 2021 Fee Refund Policy apply to?

This policy applies to FV Player Registration Fees and FV Team Entry Fees for FV sanctioned competitions (see Appendix A in the policy for the full list of competitions).

Whilst FV is the state authority responsible for governing the game in Victoria, there are some competitions directly administered by other authorities, particularly in regional areas. It will be up to those Associations to form their own refund policy regarding their portion of fees. This policy will apply to the FV portion of the fees charged by those Associations.

 

How are refund percentages determined for each competition?

Most of our community will recall from both the 2020 and preliminary 2021 policies, that a cost apportionment model is used to generate the relevant refunds for each competition. It is really important to note that FV’s costs are not linear to the season, with an overwhelming proportion of the work to provide football competitions completed prior to the season’s commencement. This is reflected in the preliminary 2021 Fee Refund Policy that was released pre-season, which contained relevant refunds for a ‘no-season scenario’.

Based on this cost apportionment model only, no refunds would be payable at this stage of the season. However, FV is acutely aware of the financial impacts to the football ecosystem and its stakeholders. Through this updated policy, we have made a strong commitment to supporting our Clubs and players, at a time when they need it most.

As a result, we have developed a formula to deliver funds back to both Clubs and players, to support your football journey and a return to football in 2022. We have applied cost apportionment principles, as represented through the ‘no season’ refund percentages, as well as the percentage of rounds unable to be completed for each competition. Further details are included in the Policy.

What is FV's component of the registration fee used for?

The fees paid to FV directly cover a range of costs associated with delivery of football for 355 clubs, almost 4,000 teams and over 40,000 fixtures annually.

In general, FV staff are required to support and deliver the following:

  • Insurance
  • Team entry management
  • Fixturing
  • Competition rules, policies and support
  • Registrations and Play Football administration
  • Referee scheduling, education and accreditation
  • Determination of player dispensation requests
  • Development of our Rules of Competition and Player Regulations
  • Establishment and operation of our discipline procedures (including the GDT)
  • Council liaison - facilities and grounds
  • Club support programs and services


In 2021, FV staff have also had to activate:

  • Rescheduling and amending fixtures across competitions and hotspots
  • Developing and supporting Club COVID-19 safe operations and logistics
  • Extensive liaison and communications across councils and local policies
  • Return to Training and Return to Play Conditions.

These costs are not linear to matches, in fact a substantial proportion of costs are incurred prior to the commencement of any season. In particular, FV has incurred full insurance costs for the 2021 season and are not expecting any rebate from our insurer as a result of the cancelled season.

What about the Football Australia (FA) component of registration fees?

Football Australia (FA) collects the National Registration Fee (NRF) from FV’s portion ($14 per junior and $33 per senior player).

The FA is expected to retain 100% of the NRF in 2021.

When and how will the player registration refunds be processed?

For players, the refund from FV’s component of the fees will be returned to you via your Club. FV will finalise reconciliations with Clubs by September 30 and requires Clubs to return funds to players by November 30, unless a different arrangement is requested by the player of their Club (for example, roll-over of the credit to offset 2022 Club fees).

Please note that FV’s refund policy only relates to the FV portion of fees. A further Club/Association-specific policy may apply in relation to the balance of fees paid directly to Clubs and Associations.

Do Clubs/Associations have to refund the FV Player Registration Fee refund amount to players?

Yes, under the policy Clubs must offer the FV Player Registration Fee refund to each Play Football registered player at their Club/Association (including pending registrations).

Players may request a different arrangement with Clubs/Associations to deal with the FV Play Registration Fee refund other than by way of cash transfer to the player – e.g, a player may, at their sole discretion, allow a Club to keep the amount or to rollover to the 2022 season.

I play at a regional Club through an Association. How will this policy affect me?

Refunds for the FV component of registration/team entry fees will be issued either directly to regional clubs, or to their Association where it administers fees, using the same process at metropolitan clubs.

Whilst FV is the state authority responsible for governing the game in Victoria, there are some competitions directly administered by other authorities, particularly in regional areas and an additional fee may have been paid to these Associations. It will be up to those Associations to form their own refund policy regarding their portion of fees.

 

I registered and paid online. Will I be refunded directly from FV?

Regardless of whether you paid your registration fee online or manually through your Club/Association, the fee refunds will be returned to Clubs/Associations for distribution to their members.

It is vital that we ensure no Club, Association, player or parent is disadvantaged on the basis of their payment method. Accordingly, given over 50% of payments are usually made manually via Clubs/Associations, FV’s only option to ensure equity is to process refunds back via the Clubs/Associations.

 

What is the process for team entry fee refunds?

The relevant refund amounts from FV’s eligible team entry fees (excluding Futsal and GO Football) will be credited back to Clubs by September 30.

Please note that regional clubs administered by an Association will need to refer to their Association for their policy.

The FV refund is only a small part of the fees I paid to my Club. Does the Club have to refund me for the Club portion of the fee?

Clubs will each need to develop their own policy, in line with their individual circumstances.

In accordance with the FV cost apportionment principles, we would anticipate Cubs will have also incurred unavoidable costs to date that they will need to recover, including matches, training and kits.

Please note that each individual Club/Association may construct their own refund policy and FV is not able to mandate any Club/Association’s individual refund policy as it relates to their portion of the fees.

 

I am a player in financial hardship. What should I do?

As the majority of player registration fees go directly to the Club to cover their costs, we recommend you contact your club to discuss any options available as part of their refund policy.

I have a question. Who can I contact?

Clubs/Associations:
The FV Accounts Team at accounts@footballvictoria.com.au are your best contact for queries.


2021 Registered Players:

We encourage you to view these FAQs first, which provide answers to the most common enquiries we have received from the football community.

If you cannot find an answer to your question online, please direct your enquiry to your club in the first instance.