Football Victoria (FV) has released its 2021 Fee Refund Policy.
Please note that this policy relates only to the FV portion of fees for competitions administered by FV. Clubs and Associations will develop their own policies in accordance with their own costs incurred to date.
In addition, regional players that are administered by an Association should contact their Association for information relating to their specific policy.
Frequently Asked Questions
This policy applies to FV Player Registration Fees and FV Team Entry Fees for FV sanctioned competitions (see Appendix A in the policy for the full list of competitions).
Note that a separate policy will apply for GO Football and FV Futsal programs.
Whilst FV is the state authority responsible for governing the game in Victoria, there are some competitions directly administered by other authorities, particularly in regional areas. It will be up to those Associations to form their own refund policy regarding their portion of fees. This policy will apply to the FV portion of the fees charged by those Associations.
FV will use cost apportionment (actual expenses incurred) principles, a reasonable and transparent method of refund calculation that involves assessing what costs have been incurred by FV in planning and delivering the competitions to date. This means different levels of refund will be calculated for each competition. These refund percentages rely on the same principles established through the 2020 FV Fee Refund Policy.
The fees paid to FV directly cover a range of costs associated with delivery of football for 355 clubs, almost 4,000 teams and over 40,000 fixtures annually.
In general, FV staff are required to support and deliver the following:
- Team entry management
- Competition rules, policies and support
- Registrations and Play Football administration
- Referee scheduling, education and accreditation
- Determination of player dispensation requests
- Development of our Rules of Competition and Player Regulations
- Establishment and operation of our discipline procedures (including the GDT)
- Council liaison - facilities and grounds
- Club support programs and services
In the event of a COVID-19 affected period, FV staff will need to activate:
- Rescheduling and amending fixtures across competitions and hotspots
- Developing and supporting Club COVID-19 safe operations and logistics
- Extensive liaison and communications across councils and local policies
- Return to Training and Return to Play Conditions.
These costs are not linear to matches, in fact a substantial proportion of costs are incurred prior to the commencement of any season.
Football Australia (FA) collects the National Registration Fee (NRF) from FV’s portion ($14 per junior and $33 per senior player).
The FA is expected to retain 100% of the NRF in 2021.
Please view the refund tables in Section 2.0 - 2.3 of the 2021 FV Fee Refund Policy, which provides detail as to the level of refunds in the event of a no-season scenario.
In the event that a partial season is played as a result of COVID-19, FV may adjust the refund and indicative fee amounts set out in the policy, based on a cost apportionment model. This will be communicated to Clubs and players.
In the event that the season is wholly or partly cancelled and unable to be completed, FV will activate this refund policy and determine the refund amount, based on either a no-season or appropriate partial season model.
At this point FV will complete a detailed reconciliation of the FV Player Registration and FV Team Entry refund amounts for each Club/Association and will then invoice or credit each Club/Association as appropriate. Clubs will then be responsible for distributing these refunds to participants.
Yes, under the policy Clubs must offer the FV Player Registration Fee refund to each Play Football registered player at their Club/Association (including pending registrations).
It is open to players to agree with Clubs/Associations to deal with the FV Play Registration Fee refund other than by way of cash transfer to the player – e.g, a player may, at their sole discretion, allow a Club to keep the amount or to rollover to the 2022 season.
Refunds for the FV component of registration/team entry fees will be issued either directly to regional clubs, or to their Association where it administers fees, using the same process at metropolitan clubs.
Whilst FV is the state authority responsible for governing the game in Victoria, there are some competitions directly administered by other authorities, particularly in regional areas and an additional fee may have been paid to these Associations. It will be up to those Associations to form their own refund policy regarding their portion of fees.
Regardless of whether you paid your registration fee online or manually through your Club/Association, the fee refunds will be returned to Clubs/Associations for distribution to their members.
It is vital that we ensure no Club, Association, player or parent is disadvantaged on the basis of their payment method. Accordingly, given over 50% of payments are usually made manually via Clubs/Associations, FV’s only option to ensure equity is to process refunds back via the Clubs/Associations.
Team entry fee refunds will be processed within a reasonable period in the event of a season cancellation.
Please note that regional clubs administered by an Association will need to refer to their Association for their policy.
Clubs will each need to develop their own policy, in line with their individual circumstances.
In accordance with the FV cost apportionment principles, we would anticipate clubs will have also incurred unavoidable costs to date that they will need to recover. For example, clubs may have delivered training and kits.
Please note that each individual Club/Association may construct their own refund policy and FV is not able to mandate any Club/Association’s individual refund policy as it relates to their portion of the fees.
As the majority of player registration fees go directly to the Club to cover their costs, we recommend you contact your club to discuss any options available as part of their refund policy.
The FV Accounts Team at firstname.lastname@example.org are your best contact for queries.
Clubs may also contact their relevant FV Club Ambassador.
2021 Registered Players:
We encourage you to view these FAQs first, which provide answers to the most common enquiries we have received from the football community.
If you cannot find an answer to your question online, please direct your enquiry to your club in the first instance.